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Guide to troubleshoot your Gaggia Accademia Coffee Machine

Electricity related issues

Not turning on

Cable and cable fuse

It is really rare for the fuse to go, but can happen in case of a shorted component.
Check the fuse in the plug. Make sure the plug is properly connected into the connector slot.

Electric panel

The problem might be casued by a faulty electric board, which is unfortunately rarely repairable.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Not heating up

Unfortunately all possible causes need the attention of a professional.

Thermostat(s)

Some thermostats need to be reactivated after a possible overheating of the machine, while they can also go in case of an extreme overheating issue.

Temperature sensor

Although rarely, but the temperature sensor can cause this fault as well.

Electric board

Ocasionally faulty triacs and varistors can cause such a symptom.

Burnt smell

Unfortunately all possible causes need the attention of a professional.

Electric components

Almost any electric component can cause burnt smell.

Electric board

Burnt smell mainly arises from faulty electric boards.

Lights / error messages

Priming circuit (automatic)

This message means that there was a problem with the water flow rate and the machine automatically tries to fix the problem by letting water through the system. If it is not successful, then the cause might be a a blockage in the water system or the brew unit, or a misplaced water tank.
The machine will automatically let water through abd try to fill the water system to get rid of any airlock inside.

Refill water tank

This machine lets you know when the water level is low in the tank.
Fill the water tank.

Restart to solve

This message can indicate three things and You can determine the most likely one by observing when the message comes on. It might be on a few seconds after turning the machine on, indicating that there is no change in the boiler temperature, meaning that the machine is not heating. However, if it comes on later as You press the coffee button, then the grinder is most likely blocked. In case it comes on after the grinding process and it won't start the coffee brewing process, then the brew unit is probably blocked.
Clean and lubricate brew unit.
Clean and readjust grinder.

Add coffee

If the message appears in the middle of the grinding process, and the ground coffee gets thrown into the dump box without the coffee being brewed, then the coffee container is either empty or the grinder blades are blocked by wet or greasy coffee.
Fill the coffee beans container.
Clean and readjust grinder.

Close front door

The machine indicates that the service door is not properly closed.
Make sure the service door is properly closed.

Close hopper door

This message indicates that the coffee container is open.
Close the coffee container lid.

Insert brew group

If You don't put the brew unit back with a firm movement, then it might not sit back correctly in place and as a result it would most likely not press the microswitch sensing its presence.
Make sure the brew unit is correctly in place.

Insert coffee grounds drawer

The most common problem is spilled ground coffee behind the dump box, making it impossible to put it back.
Check the dump box, it might not be correctly in place.

Empty coffee grounds drawer

The machine counts the number of coffees made since the last time the dump box was emptied and after about 13 coffees it will give the signal to empty it again. You also need to remember to empty the drip tray along with the dump box as well, because the tray has no separate sensor.
Empty the dump box.

Empty drip tray

This message appears in case the drip tray beneath the brew unit is full of excess water.
Empty the drip tray.

Insert carafe

Without the milk container the machine can't dispense milk based beverages.
Attach the milk container to the coffee maker.

Turn carafe into brewing position

The milk container is in the wrong position for the chosen process.
Turn the dispenser of the milk container to brewing position.

Turn carafe into rinsing position

The milk container is in the wrong position for the chosen process.
Turn the dispenser of the milk container to rinsing position.

Filter sign, Replace water filter

In case You use the water softener cartridges instead of descaling the machine, then You need to replace it if this sign comes up.
Replace the water softener cartridge.

Scale sign, Decalcify

The machine measures the amount of water that ran through the system since the last time the signal was resetted, and depending on the water hardness level settings, it will give the signal again after the pre-programmed amount of water ran through the system again.
Descale the machine.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Water related issues

Leaking

Dirty water

This problem is mainly caused by ground coffee piling up in the drainage vent, blocking the path of the excess water let out by the overpressure or the boiler valve.
Clean and lubricate brew unit.
Clean the drainage vent behind the brew unit thoroughly.

Clear water

This is a clear sign of a leaking water system. We strongly advise to stop operating the machine as soon as You come across with this fault.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Fill water tank

Sensor issue

In case filling the water tank doesn't help, then the water level sensor might be faulty or might have fallen off of the inner wall of the water container compartment.
Fill the water tank.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

No water / coffee through the machine

Airlock

This symptom is mostly accompanied by the quickly flashing exclamation mark, and means that the filling of the water system is required.
Fill the water tank and let water through the steam wand till you get a continuous flow and the message disappears from the screen.

Water working, but no coffee

In cases, where You can't get coffee out of the machine even though You get water through the steam wand, the most common cause is a blocked, dirty brew unit.
Clean and lubricate brew unit.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Not steaming

Frother blocked

You need to keep in mind, that all frothers need to be cleaned straight away after use, otherwise milk residue will build up and block the frother.
Clean the frother attachment and steam wand.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Brew unit related issues

Brew unit blocked

Brew unit is clogged up

The brew unit is the heart of the machine and it is recommended to be cleaned once a week under running water.
Clean and lubricate brew unit.

Brew unit stuck

This mainly happens when the user tries to force the brew unit out without reseting it to neutral position.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Can't replace the brew unit

Gears are not aligned

This fault mainly occurs when the user removes the dump box and/or the brew unit before the machine could reset itself to neutral position.
Put the brew unit aside and everything else back to their places, close the service door and turn the machine off and then on, wait till the machine stands completely still and you should be able to replace the brew unit.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Unusual noises from the brew unit

Clicking / cracking sound

Mostly a sound generated by the brew unit and it is a sign of the lack of lubrication.
Clean and lubricate brew unit.

Gearbox damaged

In extreme cases, the lack of lubrication can even lead to overexerting and damaging the gearbox.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Slow brew unit operation

Brew unit clogged up

The fault might simply originate from the lack of maintenance, caused by piled up ground coffee blocking the operation of the brew unit.
Clean and lubricate brew unit.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Ground coffee related issues

Puck consistence

Pucks are falling apart

The ground coffee can't stay together as a puck if it's too coarse or the quantity of ground coffee is too low. The quantity can only be influenced by the smoothness of the brew unit movement.
Readjust the grinder to grind finer.
Clean and lubricate brew unit.

Pucks are muddy

If the brew unit is not cleaned and lubricated, thus moves sluggishly, then the CPU will think that it's struggling to compress the coffee, so it will decrease the ground coffee quantity.
Readjust the grinder to grind coarser.
Clean and lubricate brew unit.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Unused coffee in waste

Ocasionally

The grinder might be clogged up or the beans You use might be a bit too oily.
Clean and readjust grinder.
Try different beans.

Frequently

The problem is most likely with the beans You use. They might be too oily or too big for the grinder to properly work with.
Try different beans.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Water in dump box

Clean water

Clean water mostly gets in the dump box in larger quantities if the brew unit is not properly cleaned.
Clean and lubricate brew unit.

Coffee

In case coffee ends up in the dump box, that means the brew unit is damaged.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Spilled ground coffee

Small amount

All automatic machines spill some ground coffee around the brew unit, especially the ones equipped with the ceramic grinders. You need to clean and lubricate the brew unit on a regular basis to keep the machine running and clean.
Clean and lubricate brew unit.

Large amount

This maily occurs because of the brew unit as symptom of the lack of lubrication, resulting in a desorted ground coffee quantity data.
Clean and lubricate brew unit.
Clean and readjust grinder.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Not grinding coffee

Grinder operating, but not grinding the beans

In the vast majority of the cases this symptom is caused by either some kind of liquid that was poured into the grinder or greasy coffee beans. Both result in ground coffee stuck to the blades making them unable to grind the coffee.
Clean and readjust grinder.

Grinder does not operate

The grinder is either blocked by some foreign object or the motor might be worn out or faulty.
Clean and readjust grinder.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

End product related issues

Coffee dripping

Brew unit clogged up

A possible problem is that the shower disc is blocked by coffee residue.
Clean and lubricate brew unit.

The ground coffee is too fine

The grinder fineness settings might be too fine and water can't pass through the ground coffee, or the ground coffee is so fine, that it can block the shower disc.
Readjust the grinder to grind coarser.
Set the ground coffee quantity lower.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Coffee is running through and comes out weak

The ground coffee is too coarse

The blades might be damaged or, as impossible as it may sound, worn out. Yes. These ceramic blades can wear out too, but only after a much longer period than the normal, metal ones.
Readjust the grinder to grind finer.

Wrong beans

The beans might be stale or the percentage of arabica beans in the blend might be too high. For these machines we reccomend at least 40% robusta percentage.
Try different beans.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Coffee temperature

Too high

The temperature might be too high in case the system has a larger amount of limescale built up inside.
Descale the machine.

Lukewarm

Oddly enough in most cases this issue is not related to the machine at all. It is rather related to the cold mug or cup the user brews the coffee into.
Pre-heat the cup before brewing coffee.

Cold

This is a rare issue, mainly caused by a faulty temperature sensor.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Coffee consistence

Weak

The strength of the coffee is influenced by the coffee blend, the ground coffee fineness and quantity, the temperature and the pressure. A weak coffee might be the result of stale beans or too high arabica percentage, coarse ground coffee, low ground coffee quantity, low temperature, or a combination of these.
Readjust the grinder to grind finer.
Set the ground coffee quantity higher.
Try different beans.

Strong or sour

The strength of the coffee is influenced by the coffee blend, the ground coffee fineness and quantity, the temperature and the pressure. A strong coffee might be the result of high robusta percentage, fine ground coffee, high ground coffee quantity, high temperature, or a combination of these.
Readjust the grinder to grind coarser.
Set the ground coffee quantity lower.
Try different beans.

There is no crema on top

In the world of automatic machines the theme crema will be somewhat simplified because of the low number of factors the user can influence and the low precision value of these adjustments. Basically there are three adjustable factors that have the most influence on the crema in a correctly operating automatic machine. These three factors are the coffee beans, the grinding fineness and the ground coffee quantity. The higher robusta percentage, the finer the ground coffee and the higher the coffee quantity is, the thicker the crema will turn out to be.
Readjust the grinder to grind finer.
Set the ground coffee quantity higher.
Try different beans.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.

Milk froth consistence

Milk warms up, but is not froted

If You have steam pressure, but the milk is not frothed, then the problem can only be with the frother device. The most common problem is that the frother is not perfectly clean. You need to make sure to keep the small hole on the side of the frother attachment clear.
Clean the frother attachment and steam wand.
Descale the machine.

In case You can't or don't want to resolve the problem with the tips above, then the machine needs the attention of a professional.